Here at the Co-op we have a zero-tolerance approach to any form of bullying, harassment or discrimination and will take any allegations very seriously.
This Policy explains:
- How we expect our colleagues to behave
- What to do if you see or experience inappropriate behaviour
- How we can all help to create a respectful working environment
This Policy applies to all colleagues, as well as agency workers and contractors.
We all have a responsibility to create a culture where bullying, harassment and discrimination doesn’t happen in our Co-op, and challenging it or reporting it if we see it happening.
Just so you’re aware, if we find that you’ve bullied, harassed or discriminated against someone, made false allegations, or treated a colleague badly because they’ve raised a legitimate concern, we regard this as potential gross misconduct and you may be dismissed under the Disciplinary Policy.
What is bullying?
Bullying can be described as unwanted behaviour from a person or group that is either:
- Offensive, intimidating, malicious or insulting
- An abuse or misuse of power that undermines, humiliates, or causes physical or emotional harm to someone.
The bullying might:
- Be a regular pattern of behaviour or a one-off incident
- Happen face-to-face, on social media, in emails or calls
- Happen at work or in other work-related situations
- Not always be obvious or noticed by others
Examples of bullying at work could include:
- Someone has spread a malicious rumour about you
- Your boss keeps giving you a heavier workload than everyone else
- Someone keeps putting you down in meetings
- Someone holding back information or deliberately "losing" information
- Being excluded from team social events
- Someone has put humiliating, offensive or threatening comments or photos on social media
- Someone at the same or more junior level as you keeps undermining your authority
Bullying is not:
- Being held accountable for your performance or behaviour
- Constructive feedback
- Conflict or difference of opinions
What is harassment?
Harassment is when bullying or unwanted behaviour is about or because of any of the following protected characteristics under discrimination law (Equality Act, 2010).
- Race and ethnic or national origin
- Sexual orientation
- Gender reassignment/Trans or Non-Binary Status
- Religion or religious belief
- Political opinion (in Northern Ireland)
It includes unwanted conduct that is sexual in nature and treating someone badly because they either rejected it or because they went along with it.
Harassment is unlawful under the Equality Act 2010 and equality legislation in Northern Ireland.
If someone’s behaviour is unwanted and causes offence, even if it wasn’t done on purpose, it may be harassment. The unwanted behaviour doesn’t have to be aimed at you for you to be offended by it. If it creates an intimidating or offensive environment for you or anyone else, then it could be harassment.
Examples of harassment at work could include:
- Sexually suggestive jokes, comments or innuendo, offensive gestures or whistling
- Unnecessary touching
- Suggestions that sexual favours may further someone’s career, or that refusing them may damage it
- Offensive remarks about a group’s or an individual’s race, ethic or national origin
- Outing a colleague as trans or non-binary without their permission
- Repeatedly using the wrong pronouns or name for someone who is trans or non-binary, despite having the correct information
- Ridicule or assumptions based on racial stereotypes
- Spreading rumours or gossip about someone’s sexual orientation or gender
- Making jokes or offensive remarks about someone’s disability
- Excluding someone because of their political opinion or religious group
Harassment can include:
- A serious one-off incident
- Repeated behaviour
- Spoken or written words, imagery, graffiti, gestures, mimicry, jokes, pranks or physical behaviour that affects the person
It’s still against the law even if the person being harassed does not ask for it to stop.
Harassment because of pregnancy or maternity is treated differently under the discrimination law but is still unlawful under the prohibition of direct sex discrimination.
Also, whilst the law on harassment doesn’t cover marriage and civil partnership, harassment because of marriage/civil partnership, is still unlawful under the prohibition of direct discrimination.
What is discrimination?
By law, being discriminated against is when you are treated unfairly because of any of the following:
- Gender reassignment
- Marriage or civil partnership
- Pregnancy or maternity
- Religion or belief
- Sexual orientation
These are known as ‘protected characteristics'. It’s against the law for anyone to treat you less favourably because of them.
Examples of direct discrimination at work could be:
- Someone is not offered a promotion because they’re a woman and the job goes to a less qualified man
- A close friend of a colleague has surgery to change their sex. Some of his colleagues find out about the surgery and stop inviting them to social events
- A manager rejects a colleague for a wine buying team because they believe the colleague is Muslim because of their name and would therefore not want to work with alcohol.
The law also protects people against victimisation – which means being treated badly because they have or they plan to or they are thought to have;
- Brought an employment tribunal claim alleging discrimination
- Complained about discrimination
- Given evidence or information in relation to someone else’s claim about discrimination.
If you feel that you’re being bullied, harassed or discriminated against, it can sometimes be difficult to decide how you want to deal with it. It can help to talk this through with someone. We have a confidential colleague helpline that you can contact for advice on 0844 728 0165 firstname.lastname@example.org. You can also call our Employee Assistance Programme on 0800 069 8854.
If you’re a member of a trade union, you can also contact them for advice.
Resolving things informally
It’s always better to try to sort things out informally if possible. Explaining to the person responsible how it makes you feel and asking them to stop may get things resolved. They might not realise the impact of their words or actions or have meant to offend you.
But if you don’t feel able to speak to the person, talk to your manager about the problems you’re having. If it’s appropriate, your manager may speak to them confidentially to say that their behaviour is inappropriate and needs to change.
If you don’t feel you can speak to your manager, or your complaint is about them, you can speak informally to your manager’s line manager. There may be other people you feel comfortable speaking to, such as another manager, someone in the people team, or your trade union if you’re a member - or you can make a formal complaint.
Making a formal complaint
If you don’t feel able to sort things out informally, you can make a formal complaint. To do this, you’ll need to raise a grievance. You’ll need to put your grievance in writing and send it to your manager - or if your complaint is about your manager, to their manager. See the Grievance policy for more information.
We know it’s not an easy thing to do to speak up about these things, so we’ll investigate this as quickly as possible. If we find evidence, we’ll take appropriate action against those involved.
Support and protection for colleagues
If you raise a concern in good faith, or you’ve witnessed bullying, harassment or discrimination at work, we’ll give you support. We won’t allow you to suffer negative treatment in your employment because of it.
Also, if you’ve been accused of bullying, harassment or discrimination and we find this is untrue, we won’t allow you to suffer negative treatment in your employment because of it. We’ll also give you support if you need it.
Bullying isn’t the same as managing someone’s performance. If your manager’s giving you work to do or managing your performance using an informal or formal process - and they’re doing that in a professional and supportive way - this won’t on its own be considered bullying.
But if you do feel that your manager’s behaviour towards you is unacceptable, talk to them about it. If you feel like you can’t do this, there are other ways you can raise your concerns – see ‘Making a formal complaint’ above.
Things to think about
Remember, you’re responsible for your own behaviour while at work, any time you’re representing the Co-op outside of the workplace or at any work-related event. And we’re all expected to be respectful and considerate of other people and individual differences - for more information, see the Inclusion and diversity policy.
Behaviour outside work
If you experience unwanted or offensive behaviour that happens outside of the workplace but still to do with your work, like at a work-related social event or training course, tell your manager. They’ll investigate and deal with it in line with this policy.
If you put potentially offensive or inappropriate comments or images about or directed at colleagues or customers on social media sites, we’ll take this very seriously and investigate it in line with this policy. There’s more information in our Social media policy.
Behaviour of customers or external parties
If you experience or see inappropriate behaviour by customers or third-party contractors in your workplace, it’s really important you don’t feel like you just have to put up with it. Incidents of inappropriate behaviour should not be tolerated.
All colleagues can use MySafety to report incidents of this type. You should report incidents at https://how.coop.co.uk/mysafety. We have made changes to MySafety and added a crime type for incidents of harassment and discrimination which allows the business to notify the field team and relevant managers in the business to make sure the correct support and advice will be given to you. The police use different definitions for bullying, harassment and discrimination from customers or third-party contractors which is why we ask you to report it differently.
If you need further support
If you have any questions about bullying, harassment or discrimination or have experienced inappropriate behaviour or unfair treatment speak to your manager, or another manager in your business area. If you feel that you can’t speak to your manager then you can contact the confidential bullying and harassment helpline on 0844 728 0165 or email email@example.com.
Remember we have an Employee Assistance Programme (EAP) who can provide colleagues with support. You can contact the EAP on 0800 069 8854. It’s independent and totally confidential. And there’s no charge for Co-op colleagues.
If managers need advice, they can contact ER Services.