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Colleague website proposition

Last reviewed on 12 October 2018

This proposition is designed to help people who need to publish information for Co-op colleagues. It can help you to decide if your content should be on the colleague website or not.

What the colleague website is for

The colleague website is designed to give people easy access to information about being a Co-op colleague. Content must be accessible to anyone who visits the website and follow our content design guidelines. The colleague website team will work with you to make it suitable and user-friendly for the website.

Who the colleague website is for

The colleague website is for:

  • Co-op colleagues
  • contractors who work at Co-op
  • people interested in working for Co-op

What goes on the colleague website?

Something will go on the colleague website if it meets at least 1 of the following criteria:

It’s information that only Co-op has for its colleagues

This could include things like:

  • a list of pay dates
  • finding out how to claim expenses
  • getting involved in a Co-op mentoring network
  • exclusive discounts for being a Co-op colleague

Policies and procedures that affect all Co-op colleagues

This could include things like:

  • booking maternity leave
  • booking holidays
  • applying for an apprenticeship
  • reporting a grievance

Awareness raising issues for Co-op colleagues

This could include things like:

  • how to access new systems, like MyHR
  • changes of leadership or emergency actions
  • business updates for all colleagues

If it meets one of the criteria above, it must also:

  • have a clear user need backed up with evidence
  • have a named content owner who is responsible for reviewing their content at least once every 12 months to make sure its accurate
  • meet the Colleague website content guidelines

What doesn’t go on the colleague website?

Something won’t go on the colleague website if it’s:

  • information on how to do specific jobs in a Co-op Food store
  • things that only affect colleagues in 1 Angel Square, like 'What's happening in the atrium?'
  • content that already exists somewhere else, like content on the Pensions website or How Do I?
  • advice that isn’t about being a Co-op colleague, like saving energy in the home or getting fit
  • a team page, including telephone numbers or pictures of people
  • information for customers or members
  • advertising
  • sensitive or private information that shouldn’t be available to the public

If your content doesn’t fit the proposition

The colleague website team can advise on the most appropriate channel for your content. Email colleagues.website@coop.co.uk