Coronavirus advice for managersCoronavirus advice
Key messages
Latest NHS advice
You should stay at home if you have either:
- a high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)
- a new, continuous cough – this means coughing a lot for more than an hour, or three or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)
- loss or change to your sense of smell or taste – this means you have noticed you cannot smell or taste anything, or things smell or taste different to normal
Do not go to a GP surgery, pharmacy or hospital. Use the 111 online coronavirus service to find out what to do.
Find more information about the symptoms, self-isolation and what to do on the NHS website.
If you are in the Isle of Man, visit The Isle of Man government website.
NHS test and trace
If you have coronavirus symptoms, you will be tested and your close contacts traced.
If you are contacted, follow the advice you are given and continue to report any coronavirus-related absence to your line manager.
You can find more information about test and trace on the government website.
If you live in Scotland
Find information about test and protect on the Scottish government website.
Local lockdowns
Some areas have local restrictions or lockdowns. If you are in one of these areas and it will impact getting to work, speak to your line manager.
Find the latest information on those areas on the government website.
Vaccinations
If you are attending an appointment in work time, you must follow the Co-op dental and medical appointment policy.
You will get paid your normal pay. Let your manager know you will be off to attend the appointment.
Face masks
Some colleagues must wear masks when at work.
If you work in a Food store
You must wear a face mask at all times when working except when you are:
- working alone behind a screen that separates you from the customer or other colleagues
- carrying out a task alone in a back-up area where you can keep to social distancing guidelines
- speaking to or aiding someone who relies on lip reading, clear sound or facial expressions to communicate
If you cannot wear a face mask
Speak to your line manager if you cannot wear a mask due to:
- a physical or mental illness
- a physical impairment or disability
- wearing or removing a face covering will cause you severe distress, including anxiety
You do not need to provide any written evidence of the reason for why you cannot wear a face mask.
There is a a badge you can wear that shows customers and colleagues you are exempt from wearing a mask. Your line manager can order this on the uniform portal.
You can wear a face visor or face shield instead. Line managers can call ER Services for more advice.
If you work in a Funeralcare home or care centre
You must wear a face mask at all times when working except when you are working alone in a room with no other colleagues or clients.
If you cannot wear a face mask
Speak to your line manager if you cannot wear a mask due to:
- a physical or mental illness
- a physical impairment or disability
- wearing or removing a face covering will cause you severe distress, including anxiety
You do not need to provide any written evidence of the reason for why you cannot wear a face mask.
If you work in any other business area
You can wear your own mask or face covering to work if you want but you are not legally required to do so.
If you are self-isolating
Tell your line manager. Your manager will notify ER services.
Find more information about what to do when you are self-isolating on the NHS website.
If you self-isolate for more than 7 days you will need to get an online self-isolation note from the NHS. Give this to your line manager.
Paid leave
If you are self-isolating for any of the reasons above, you will get 'paid leave'. You will be paid from the first day you self-isolate. There is no 3-day waiting period and absence triggers will not apply.
If you are still unwell after self-isolating
You will need to self-certify for the 7 days after your self-isolation period ends. After those 7 days, you will need a fit note to support your absence.
If your absence is longer than 3 weeks (including self-isoalting), it will be treated as normal sickness and company sick pay or statutory sick pay will apply.
Line managers should contact ER Services to log an ongoing absence case and to discuss moving to sickness leave.
Looking after your health while staying at home
You can find advice on looking after your wellbeing on the government website.
There are some resources on our colleagues website:
Employee assistance programme (Lifeworks)
Reduce the spread of infection
You must work from home if you can. If you need to leave the house, follow social distancing guidelines.
Cleaning and hygiene
Help protect yourself against coronavirus and reduce the spread by:
- washing your hands regularly
- avoiding touching your face
- covering your cough or sneeze
- cleaning surfaces and equipment regularly
- wearing a face mask
People with an increased risk
Coronavirus can make anyone seriously ill. But some people are at a higher risk and need to take extra steps to avoid becoming unwell.
Clinically extremely vulnerable groups
Find out more about the people most at risk on the NHS website.
If you live in England or Wales
You should work from home if you can.
If you cannot work from home, you can go into your normal workplace as the need to shield in England and Wales ended on 1 April.
If you live in Scotland
You must now work from home until at least 26 April.
If you cannot work from home, you must not go into work. You will get 'enhanced paid absence'.
You may need to show your line manager your 'NHS shielding letter'.
If you live in Northern Ireland
You must now work from home until at least 11 April.
If you cannot work from home, you must not go into work. You will get 'enhanced paid absence'.
You may need to show your line manager your 'NHS shielding letter'.
Clinically vulnerable groups
You may be at an increased risk from coronavirus and considered "clinically vulnerable" if you:
- are 60 or older
- are pregnant
- have one of the conditions listed on the NHS website
If you are in this group, you should work from home if you can. If you are unable to work from home, you can go into your normal workplace.
Transport and travel
Find the latest travel updates on the Traveline website or check local transport providers.
If you are travelling for work in the UK
Try to cycle, walk or drive to work. Only share car journeys with people from your household.
If you use public transport, follow social distancing guidelines.
If you are travelling for work outside of the UK
Speak to your line manager before booking anything. You are insured to travel on business for Co-op if you follow the advice from the government.
Find the latest travel advice on the government website.
If you have booked a hotel or train tickets, call Clarity Travel to see if you can change the booking or get a refund.
Read Co-op's travel and expenses policy.
If you are travelling for personal reasons
If you travel abroad, you may need to quarantine when you return to the UK.
If you quarantine for extra days, you should take it as annual leave, unpaid leave or work from home.
Find more information about foreign travel on the government website.
Schools and childcare
Find the latest information about schools and childcare on the government website.
If restrictions put in place locally mean a school is closed, you can get one week of enhanced coronavirus emergency leave while you make alternative arrangements for childcare.
Speak to your line manager to arrange this or discuss your options for flexible working hours.
Annual leave
You should continue to book annual leave so you get a break from work. This holiday year is from 1 April 2021 to 31 March 2022.
If you are self-isolating but due to be on holiday
You can claim back the annual leave. You will then go on to 'paid leave'.
You will need to give evidence of a positive test result or track and trace notification to your line manager.
If you are on holiday and need to self-isolate
This will be processed as 'annual leave'. The days will be taken from your holiday entitlement.