Here at the Co-op we understand that bad weather or problems with transport sometimes make it difficult to get into work. We don’t want anyone to take unnecessary risks, but we also need to keep the business running. So if you’re struggling to get into work, let us know as soon as possible.

Crucial bits

We trust that you’ll do your best to get into work and look into other options if there are problems with your normal way in. But if you think you’re going to be late, or aren’t able to get in at all, please call your manager – or follow your usual way of reporting absence - as soon as possible and keep them updated if things change.

If we decide to close your workplace due to bad weather, we might ask you to work in another Co-op location or from home if that’s possible. If neither of these are appropriate, we’ll pay you for the hours you’re scheduled to work.

Things to think about

When bad weather or travel problems are expected, try to plan ahead. Are there other routes or types of transport you could take, or do you need to allow a bit more time? If working from home is an option for you, maybe think about what you need to take home with you in case you can’t make it in the next day.

If you do have difficulty getting to work, or making it on time, then your manager will decide whether or not you’ll be paid for that time. They’ll look at things like the effort you made to try to get in, the weather conditions, how far you live from work and what transport you’ve got available – so talk to them about your circumstances.

We understand that you’ll be concerned about your pay. So if the time off is unpaid we’ll do our best to limit the effect wherever we can, like agreeing with you to make up the time where it’s possible.

Bad weather is likely to impact you more if your job involves driving. Don’t put yourself at unnecessary risk by driving in dangerous conditions and speak to your manager if you’re unsure whether to make or continue your journey. There’s more info in the Co-op Driving Policy.

Keep an eye on weather warnings as things progress during the day. We don’t want anyone facing dangerous conditions on the way home so talk to your manager if you feel you need to leave early.

If you are working away from home and unable to get back, talk to your manager if you need to get a hotel – details are in the Travel and Expenses Policy.

If you need further support

There’s some useful Winter Weather Advice from Business Continuity.

If you have any questions about what to do in bad weather or if there are problems with transport, please speak to your manager. If managers need advice they can contact ER Services.